How to export your address book on your Mac to a spreadsheet

December 16, 2010

Converting Files, Mac, Tips and Tricks

Want to export your contacts in your address book into a spreadsheet on your Mac? Luckily you have a Mac, because it is VERY easy to do on a Mac.

Here’s how.

  1. Open Mac’s Numbers software program (Mac version of Excel; it’s part of iWork)
  2. Open Address Book, and click on the desired group or select the individual contacts that you want to export by holding down the COMMAND key (the key to the right or left of your keyboard) and clicking on the contacts you want
  3. Drag and drop them into an empty spreadsheet in Numbers (let go of the COMMAND key first if you individually selected them)
  4. Done!

And since it most likely will not be in order, to put it in order of last name starting with the “a’s”, then do this:

  1. Click inside the spreadsheet where the data is
  2. Hit COMMAND and the “A” key at the same time so it highlights everything
  3. Click on the Sort & Filter button up top
  4. Under SORT, select “Last name” in the first drop down menu, and “ascending” in the second
  5. Hit REFRESH
  6. Done!

In case you are unfamiliar with Mac software, it’s very intuitive to use, as you can see with the fix above. No exporting. No importing. No headaches. Most of the time, it’s just drag and drop. That’s why I love Mac. Their computers and software work the way you would think they would, which makes it a very short learning curve. If you have not made the switch to Mac, then I highly suggest that you do.

Want more reasons why you should go Mac? Go here.

Have some questions about switching to Mac? Go here for Apple’s FAQ’s on the subject.

Have you already made the switch? Go here for easy instructions on how to get everything moved over from your PC to your new Mac.


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About Ian Brown

Ian has been involved with computers since very young. He took his first computer class when he was just 8 years old. He always had an affinity for computers, but never really took it seriously. It was not until he graduated from college and experienced the real world for a while did he realize that computers may be where his talent and passion lie. He has since branched out into Internet marketing and LOVES it. He currently resides in Los Angeles where he services clients ranging from residential to small business to celebrities.

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